Archive for the ‘Filing System News’ Category

I received an email today that contained the announcement that STS Filing Products is purchasing Star Filing.  My company Efficiency Solutions currently uses STS Filing Products as one of our manufactures of file folders that we sell to our customers.

We are excited that STS will now be a great resource for expansion filing pockets.  Efficiency Solutions is always looking for ways to improve our filing system product selection for our customers.

Here is the text of the email:

“Greetings!

Star Filing and STS Filing Products are excited to announce the approval of sale by the United States Bankruptcy Court. On November 21, 2011, the United States Bankruptcy Court for the Northern District of Georgia approved the sale of substantially all of the assets of Star Acquisitions, LLC to STS Filing Products, Inc. STS is an industry leader in processed paper products for hospital, medical clinic, court system, insurance and governmental market use, and looks forward to stabilizing and enhancing current business operations.  Star Filing and STS are working with deliberate speed to close this transaction by December 15, 2011.

Star Filing will remain operational during the closing process and our contact information will remain the same. We are excited to partner with STS Filing Products to enhance our operations and product offerings. We would like to take this opportunity to ask for your quotations and orders in anticipation of returning to the service levels for which we were renowned. Please contact us with any questions. Thank you for your support during this difficult time. We value our relationship with you and appreciate your business.

Sincerely,

Ken Franchini

Vice President Sales

Star Filing”

Visit Efficiency Solutions for a great source of filing system products.

lap topAnother incidence of personal information from 4 million patients at a medical facility has been reported stolen in an article published in the November 16 edition of The Washington Post with Bloomberg

I don’t know about you but this really scares me!  I realize  having store shopping cards means what we buy at the grocery store can be accessed by marketers and “bad guys”.  But can you just imagine what the criminals can do with all the information found on this stolen lap top?

When the decision was made in this country to force medical facilities to convert to electronic records I do not believe enough time was spent ensuring the safety of our personal information.  Just imagine the magnitude of someone trying to steal 4 million paper based medical records.  The chances are pretty small that this will happen.

HIPPA has made multiple rules and regulations regarding our privacy.  I wonder how many facilities have been penalized for not securing patient information?

So I stay on my soapbox about forgetting electronic records until our private information is protected! 

What do you think!

For those still using paper records visit my web site Efficiency Solutions.

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Today I read another example of the security/privacy risk of electronic records. 

An article titled “Mislaid hospital data another cause for unease” written by Edward Moyer and published on cnet.com describes a very serious breach.

To summarize: medical information for 20,000 patients ended up on a public web site.

If we are going to be forced into electronic medical records by the government I think serious attention must also be paid to security.

Tell me what you think.

Need HIPAA related filing supplies?  Efficiency Solutions carries a wide range of HIPAA products!

smead The filing system industry continues to change.  The latest news is Smead closing one of their manufacturing facilities.  Read an article about the closing here.

I always worry about the employees when a facility closes.  With the way the job market is today finding another position is not always easy.

I wish all the workers well.

Do you have any experiences while trying to deal with a changing industry?

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Complying with record retention rules and regulations is so difficult that the government even has trouble handling their records correctly.  The article “Records Management: Government Out of Compliance” describes how government agencies rate themselves regarding record management compliance, both paper and electronic records.  I find this situation very scary since we depend on government’s ability to produce any necessary documents we may need in our lives.  Also, how will we be able to keep these various agencies accountable  if we cannot look at their history.  I wonder how these federal agencies would rank on compliance if an outside agency did the evaluation?
Share your thoughts on this situation.

I came across a great reminder about the importance of record retention written by the Oklahoma Society of Certified Public Accountants to celebrate National Small Business Week (May 23 to 29).  I know myself I sometimes get lax in keeping the most used records easily accessible and storing the rest out of my office.  Read this valuable article here
What ideas do you have for making sure you have the correct documents available and at the same time keeping your office uncluttered?

I have been harping on the fact that electronic records will be lost in the future because the equipment needed to read the records will no longer exist.  Well, fear no more. Switzerland has come up with a solution.  They are going to store a “key to unpick defunct digital formats” (a digital genome) in a time machine.  The article describing the genome also gives a good explanation of how long current media will last.  Every time I rent a DVD and it will not play because of damage I question how on earth all these digital records will survive.  The digital genome sounds like a great idea!  Read the article published on Reuters here.

Do you think this will protect digital information for the next generations?

Electronic record is definitely here to stay. The question is what version will end up working the best. I could be wrong but I still think in the end some medical records will still need to be kept in hard copy. The passage of time and new technology will tell us if the stored records will still be accessible because of out-of-date storage units (think floppy disk).

The issue of how much expensive staff time it takes to input all this data is evident now.
Click here to read about a study conducted at W. P. Carey School of Business at Arizona State University that uncovered how use of the electronic record adds to the cost of patient care. (The study did show that mortality rates for some conditions are reduced with electronic records.) When my mom was hospitalized the end of last year I personally watched nurses spending up to 2 hours after their shifts inputting data into a computer. Interrupting one of these inputting nurses with any kind of a question or need was done at great risk!

Like any big changes like the electronic record, care and planning must take precedence. I don’t think that is being done with electronic record implementation.

Tell me what your experiences have been regarding the electronic record?

Privacy regarding medical records has always been a large concern of mine. I have even been known to refuse to give my social security number because of fear of unauthorized access (knowing that this means I then cannot use my health insurance). The electronic record is being forced on the health care system without attention being spent on the cause and effect on many different issues. Reading articles like Matt Anderson’s published in World Magazine called Prying Eyes scares the life out of me! You have got to read his description of the HIPAA rule and how it has hurt patient privacy. Very ironic!

I just keep hoping that sense and logic will prevail before more damage is done.

What have you had to deal with regarding privacy?

I realize that I am a person very resistant to change. Also, I sell products for the paper medical record so I am of course biased. But I have always been paranoid about medical mistakes made in hospitals and medical offices. My personal observation while my mom was in a variety of hospitals was the delay and extensive time spent keying in data for the electronic record. I can not believe having a highly paid nurse/doctor spend an hour or two after their shift entering data (that had to be written down earlier in the day anyway) is saving money or making the record more accurate.

Studies definitely need to be conducted to ensure medical errors do not become rampant.
Click here for an article that addresses the issues caused by electronic record mistakes.

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