Posts Tagged ‘scanning medical documents’

The Centers for Medicare & Medicaid Services (CMS) requires that all prescribing practitioner’s verbal orders be authenticated within 48 hours.’s article explains the details.  Joint Commission required compliance to this rule March 11, 2009 with a change in their regulations. Additional information regarding the Joint Commission’s rule can be found here.

Since all records waiting to be scanned or filed into folders do not involve verbal orders, compliance can be tricky.  How do you make sure this rule is followed?

One way to assure that records requiring this information are not processed before authentication is to use a bright, fluorescent label.  This label is designed to be placed on the record where the relevant practitioner needs to sign and requests all the required information.

Here is one example of a verbal order compliance label.  This label has a line identifying which doctor needs to authenticate their verbal order  and the text “Please Sign and Date and Time Below”. This reminds the doctor to date and time their signature to prove compliance.

This label will scan which is very important for departments scanning their records after completion.

Size:  2-1/2” x 1”

Note! Some label colors will not show up when scanned.

Advantages of using CMS compliance labels

>Improves quality of care

>Saves time for record staff and practitioners

>Demonstrates Compliance to CMS Verbal Order Rule

>Saves money on administrative costs associated with record completion

Health care facilitates have many rules and regulations.  Taking advantage of help simplifying the processes just makes sense!

To purchase these labels go to Efficiency Solutions.

Do you have additional ideas to help with the 48 CMS rule?

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